Print, Copy, Fax and Scan – Why it’s so Business Efficient to Combine all in 1 Product

Whereas in the past businesses had to buy separate pieces of equipment to carry out various functions such as printing, copying, faxing and scanning, today they can simply purchase a single piece of machinery that does it all. Here we will explain why it is so business efficient to combine all functions in one easy to use product.


Increased productivity

In order to remain competitive and stand a chance at being successful, business owners are required to find ways to make their operations more productive. A great way they can achieve this is by installing a multi functional printer in the work place. It is much more convenient for staff to visit one piece of machinery to carry out their printing, scanning, faxing and copying tasks, than to have to walk round the office using four separate pieces of equipment. The more time they save, the more productive they can be, which can potentially lead to higher profits.


Space saving

Operating one multi functional printer, instead of four separate machines for printing, scanning, faxing and copying can also help business owners save on floor space. By having a single machine that can carry out all the necessary functions, business owners can use the floor space they save more efficiently, for example they could give their staff more room to work or they may even be able to lease hot desks out to freelance workers as a way of making additional profits.


Cost efficient

Whilst multi functional devices are expensive, their price must be weighed against the combined cost of a printer, scanner, fax machine and photocopier. In most cases business owners will find that multi functional printing devices are the more cost efficient option. Even if businesses rarely use certain functions like faxing, it is there for them to use if they need to, which will save them money on having to fork out for a separate machine. The savings business owners make on printing equipment can then be spent elsewhere.


Maintenance costs

All office equipment requires maintenance over time in order to keep it working efficiently and pro-long its lifespan. Maintenance does not come cheap, especially if you have a number of machines that need fixing or upgrading. It is much more business efficient to invest in a multi functional printer as it means companies will only have one machine to maintain, rather than four separate machines, helping them to cut down on maintenance costs.



Multi functional printers are designed to help users carry out a number of different tasks such as printing, copying, faxing and scanning. Businesses can use multi functional printers to increase productivity levels whilst keeping costs to a minimum.


Energy efficient

Using one device instead of multiple devices will also help businesses to cut down on their energy costs dramatically. Although saving money is obviously very advantageous, the business owners that have environmental factors high on their agendas, will also be pleased to know that it can help them operate in a more environmentally way. By using an all in one machine, rather than separate machines, businesses can reduce their carbon emissions and do their bit to help save the environment.



If you are looking for a way to improve the efficiency of your business, whilst making cost savings, we highly recommend that you invest in a multi functional printer that can print, copy, scan and fax. Not only will it save you money, but it will also help you cut down your energy use and make your business a greener place to work.